How To: Packing Services

    1. Packing Services Overview 
      1. Eight Days specializes in helping clients with the transition of moving.  We pride ourselves on employing packers that are detailed and caring, and we go above and beyond a regular moving company. We believe in serving clients at the highest level.
        1. Our goal is to pack up absolutely everything we can, in the best way possible to ensure items never get broken in transition. 
        2. The clients should only be left with what they have requested as needing left unpacked, and items that are too large to fit in boxes properly.
        3. Eight Days packers always leave spaces neat and tidy, and ready for the movers to begin.
    2. Packing Preparation
      1. Ensure all supplies are loaded and accounted for before heading to the client’s home (see checklist).
      2. If any supplies are missing or any additional supplies may be needed, inform the Eight Days offices ASAP.
      3. Checklists
        1. Moving Boxes – 
          1. 4 small bundles (100 boxes) 
          2. 2 medium bundles (40 boxes) 
          3. 1 large bundle (15 boxes) 
          4. Packing Paper (5 Boxes) 
          5. Brown Packing Tape (10 Rolls) 
          6. Permanent Markers (10) 
          7. Fragile Tape (5 Rolls) 
          8. Scissors (2 pair)
          9. Bubble Wrap (1 box)
        2. Specialty Materials
          1. Wardrobe Boxes (On Request)
          2. Large TV Boxes (On Request)
          3. Bubble Wrap (Additional Boxes) 
          4. Packing Peanuts (Rarely Used) 
          5. Cushion Foam (Rarely Used)
      4. Designate a lead person that will communicate with the customer before packing begins. 
    3. Taking the Lead
      1. Greet the customer and introduce yourself. 
      2. Customer signs contract (if not already done).
      3. Request a quick walk through (10 minutes).
        1. Tell the client that you are going to be taking notes/photos on your phone as they walk through.
        2. Take detailed notes/pictures on specifics for each space or specific items
  • Send first update to office submitting Form ‘Packing Services – Beginning of Project Walk-Through’ (loom video filling out form)
    1. The Eight Days Packing Game Plan
      1. Lead does walk through with the client, completes the ‘Packing Services – Beginning of Project Walk-Through’ and sends the info to the Eight Days Office and team by submitting the form
      2. All other team members unload boxes, and begin building boxes in the garage or assigned area as determined by the client.
        1. Boxes should be taped using the H-tape method.
  • How to prep a box (video)
  1. If any additional packing supplies are needed, a plan is put in place to obtain additional supplies.
    1. Things to know before you start packing
      1. Set open liquids such as cleaning supplies and personal care items aside, DO NOT PACK
      2. Large electronics such as TVs and Computer Monitors will be packed at the end, or not at all depending on the needs of the client and boxes chosen by the client.
      3. Large Decor/Picture Frames will be wrapped and packed at the end, or not at all depending on the needs of the client and boxes chosen by client.  
      4. Kitchens are the last area INSIDE the home to be packed.
      5. Garages are the very last area of the home to be packed.
      6. Leave one roll of toilet paper and a soap dispenser in all bathrooms unless otherwise instructed.
    2. Order of rooms
      1. Choose the easiest rooms on the highest level first, to work top down when possible.
        1. Completing several rooms in a short period of time shows client impactful progress.
        2. Completing several rooms in a short period of time helps the team feel accomplished.
      2. Typical Room Order for Packing
        1. Upstairs or Bedrooms in this order
          1. Guests’ Bedrooms
          2. Kids’ Bedrooms
          3. Linen Closet
          4. Guests/Kids’ Bathrooms
          5. Master Bedroom
          6. Master Bathroom
          7. Any other spaces such as attic spaces, loft spaces, extra closets.
        2. Main Living Areas in this order and/or easiest to pack room to hardest to pack room based on the amount of items and breakable items in a room.  
          1. Living Room
          2. Family Room
          3. Dining Room
          4. Office
          5. Any other spaces such as powder rooms, coat closets, mudroom, laundry room.
        3. Basement (easiest room to hardest room if applicable)
          1. Bedroom
          2. Office
          3. Living Space
          4. Storage Room
        4. Kitchen/Pantry (packed in this order)
          1. Tape up 10-15 boxes and spread out on kitchen floor
            1. Pull out all non-food, non-breakable items for packing first
            2. Sort above items in boxes creating categories for the items.
              1. This allows us to
                1. Quickly get a lot of kitchen boxes packed
                2. Create a flow for packing breakable kitchen items at the end
              2. Work most efficiently 
            3. Type of items to pack together in this space and how boxes are often labeled
              1. Kitchen – pots/pans
              2. Kitchen – silverware/utensils
              3. Pantry – food
              4. Pantry – paper products
              5. Kitchen – appliances
              6. Kitchen – towels/hot pads
              7. Kitchen – bakeware
              8. Kitchen – tupperware
              9. Kitchen – Breakfast Food
              10. Kitchen – Under Sink Supplies
            4. DO NOT PACK OPENED LIQUIDS ie. cleaning supplies, open food jars, food jars with potential to leak/break.
        5. Garage (packed in this order)
          1. Non-breakable items
          2. Tools/Sharp items wrapped, labeled sharp and fragile tape on box
          3. DO NOT PACK OPENED LIQUIDS ie. cleaning supplies, automotive fluids/fuels, gardening chemicals, paint
    3. Packing as an Eight Days Team
      1. Tape up a generous amount of small and medium sized boxes before starting the packing process so the team can flow from room to room without stopping to tape boxes.  
      2. Everyone starts on the same floor and usually in the same room unless rooms are too small for the amount of people on the crew that day. 
      3. Everyone chooses an area to pack up one small area at a time. 
      4. Set out multiple boxes in your area and group like-items together as you start pulling items to pack.
      5. Pack the boxes for your small area. 
        1. A filled box should not weigh more than 30 pounds or more than what you can lift easily. 
        2. Under packed boxes may collapse in transit, while over packed boxes can rupture, damaging belongings. 
        3. Do not tape any of your boxes until fully packed so that team members can move items from box to box as necessary in order to fill them.
      6. Ask questions to the team where needed as you pack your area. 
      7. One team member moves to the next room when the room is 80% complete, and the rest of the team members finish the last 20%.
      8. Before leaving the room, ensure boxes are neatly stacked by size and there is space in the room to easily move around.
      9. Upon completion of a room, send an after photo of the room to the Eight Days office.
    4. Taping/labeling boxes the Eight Days Way
      1. Close the boxes and seal with one strip of sturdy brown packing tape across the top of the box going down each side approximately 3 inches. 
  • How to tape a box closed (video)

 

    1. Label your boxes in the top right corner
  • How to label a box (video)
    1. Add fragile tape when needed going the same direction of the brown tape and down each side approximately 3 inches so the “Fragile” marking can be seen by movers. 
  • How to add fragile tape to the box (video)
    1. Packing Breakables the Eight Days Way
      1. For fragile items, crumple packing paper to use as cushioning for the bottom of a box before placing wrapped items in the box.
      2. Place the heaviest items in the box first. 
      3. Ensure items are thoroughly wrapped with packing paper before placing them in the bottom of the box. 
      4. To separate items within a box, use layers of packing paper. 
      5. Before closing your box, cushion the entire package. 
      6. Stuff crumpled packing paper firmly in unfilled spaces to prevent shifting or damage. 
      7. It’s better to fill a box with items than tons of paper. 
      8. If items are exceptionally fragile or large, ask the client for permission to wrap in bubble wrap, or request that the client handle it on their own to prevent breakage. 
      9. Tips for common breakable items:
        1. Packing wine glasses (video)
          1. Wrap with extra paper to ensure padding around cup and stem.
          2. Gently stuff paper into empty spaces to ensure wine glasses do not shift in the move.
        2. Packing Glass Plates (video)
          1. Stack plates and picture frames vertically, do not lay flat.
          2. Gently stuff paper into empty spaces to ensure plates do not shift in the move.
  • Drinking glasses (video)
          1. Places glasses upside down in the box when possible.
    1. Packing a Bedroom the Eight Days Way
      1. Each person claims a space
        1. Closet
        2. Nightstands
        3. Tall dresser
        4. Other dresser
        5. Remainder of room including tv stands, stuffed animals, lamps, other items in main area of room
      2. Then, pack your boxes
      3. Type of items to pack together in this space (and why)
        1. Closet items – use a medium box for most clothing, unless wardrobe boxes were requested
  • How to pack clothing (video)
        1. Nightstand items – use a small box for these items
        2. Lamps – make sure these are cushioned well and that lamp shades are well protected well, lamp shades often need to go in their own box so that they are not crushed, bent or dented
        3. Dresser – make sure you keep drawers that you pack separate so that it is easier when the client unpacks ex: pack drawer 1 and 2 in 1 box and drawer 3 4 and 5 in another box
        4. Bedding – use a large box for bedding, bed pillows, blankets
    1. Labeling boxes the Eight Days Way  (3 labels when possible, otherwise 2)
      1. Examples of 3 labels
        1. Master Closet – clothing/jeans
        2. Master Closet – clothing/suits
        3. Master Closet – clothing/hanging
        4. Master Closet – clothing/shorts
        5. Ben’s Room – Tall Dresser/drawer 1 and 2
        6. Ben’s Room – Tall Dresser/drawer 3 4 and 5
        7. Ben’s Room – Closet/Clothing
        1. Example of 2 labels
          1. Ben’s Room – Nightstand 1 and 2
          2. Ben’s Room – Bedding
          3. Ben’s Room – Stuffed Animals
          4. Ben’s Room – Lamps/decor
    2. Packing a Closet the Eight Days Way
      1. Build Wardrobe boxes if the client has approved, and use them for all clothing items or clothing that was previously designated to go in wardrobe boxes.
      2. If the client does not require wardrobe boxes, then use several Medium sized boxes and ½ fold hanging clothing into medium sized boxes until the box is full, continue until all hanging clothes are boxed.  
      3. Place all other closet items in boxes based in categories ie. master closet – linens
    3.  Packing Electronics the Eight Days Way
      1. Televisions (video)
      2. Computer monitor, screen and keyboards  (video)
      3. Wi-fi routers and cable boxes (video)
    4. Updating the Eight Days Office and Staying on Track the Eight Days Way
      1. Send first update to office submitting Form ‘Packing Services – Beginning of Project Walk-Through’ with the lead at beginning (loom video filling out form)
      2. Send update 1 to office submitting Form ‘Packing Services – Update 1’’ at 10:00am, or 2 hrs into packing (loom video filling out form)
      3. Send update 2 to office submitting Form ‘Packing Services – Update 1’’ at 11:30am, or 3.5 hrs into packing (loom video filling out form)
      4. Send final update to office submitting Form ‘Packing Services – End of Project Walk-Through’ 15 minutes from completion (loom video filling out form)
    5. Completing a Packing Project the Eight Days Way
      1. 30 minutes from completion
        1. Go room by room and straighten all piles of boxes so they look like this (5 photos here)
        2. Boxes should be stacked neatly, no taller than 4 boxes high
        3. Boxes should be as rectangular/square formation and even as possible
        4. Every room should look like an ‘organization project’
      2. 15 minutes from completion
  • Send final update to office submitting Form ‘Packing Services – End of Project’ (loom video filling out form)
  1. Final Tasks
    1. Lead – Walk the client through and Send final update to office submitting Form ‘Packing Services – End of Project’ 
    2. Employee 2 – Send photos to the office of every space
    3. Employee 3/4/5 Load the car
  2.  Expert Packing Tips
    1. Tip #1 – Filling Boxes
      1. For non-fragile items, fill every space that you can without making the box too heavy. Boxes that aren’t full might collapse when they’re stacked. Add excess packing paper if you have to so that each box is packed tight before you seal it. 
      2. Fill moving boxes almost entirely. 
      3. For fragile items, make sure there is ample packing material on all sides of the box and between items so shifting does not occur. 
    2. Tip #2 – Categorizing Boxes
      1. Place small and miscellaneous items together. Small objects and tools should be kept together based on where they belong. For example, you can pack a box of office supplies with pens, paperweights, staplers, and paper clips tossed in together. 
      2. Pack small items that go together in the same box. 
    3. Tip #3 – Choosing Best Box Size
      1. Save large boxes for light objects and small boxes for heavy objects. Put objects like books, computer parts, or tools in smaller boxes to help move them more efficiently. Large boxes are good for light items like blankets, clothing, or stuffed animals. 
      2. Large boxes are for light items and small boxes are for heavier items. 
    4. Tip #4 – H – Taping
      1. Use H-taping for the BOTTOM of boxes. 
      2. Fold the small flaps, then the large flaps 
    5. Tip #5 – Boxes should be stacked to look like an organizing project.
      1. Stack filled boxes neatly and by size.
      2. Stack boxes where there are out of the way of high traffic areas, and movers can get larger furniture out.
    6. Tip #6 – Label boxes consistently
      1. Use the same name for rooms ex: if boxes are for a guest room, then all boxes should be labeled “Guest Room”, not Guest Room and Extra Bedroom and Spare Bedroom
    7. Tip #7 – Beware of Wood Floors
      1. Wood floors can be easily damaged by cardboard boxes, DO NOT slide boxes across wood floors, pick them up to move and stack them. 
      2. DO NOT SLIDE BOXES ACROSS WOOD FLOORS!!! 
    8. Tip #8 – Read the notes, ask for clarification
      1. DO NOT PACK AREAS THAT ARE NOT TO BE PACKED 
      2. Be aware of areas that should NOT be packed. We instruct our clients to leave items in specific locations if they don’t want them packed, but typically clients only listen to our instructions 60% of the time, so be sure that you are aware of the areas that ARE NOT to be packed. Is it the items on the dining room table, is it items on the bed in bedrooms, is it items in the shower, or items in a certain corner of certain rooms. 
      3. If you aren’t sure, check the text form or notes from the team lead, or ask your lead. 
    9. Tip #10 – Acceptable items to leave unpacked
      1. Leave one roll of toilet paper and a soap dispenser in each bathroom. These are items that the client can take later. 
      2. Leave these necessities in each bathroom. 
    10. Tip #11 – Double check
      1. Double Check ALL rooms and spaces where things could get left behind. 
        1. Check under and behind furniture/beds.
        2. Check walls for pictures/decor.
        3. Check to ensure all drawers are empty.
        4. Check to ensure all closets are empty.
    11. Tip #12  – Beware of Liquids
      1. Do not pack anything liquids in a garage as we do not pack anything flammable, fluids, gasoline, propane, paint
      2. All liquids in the home can be packed in the kitchen ex: oils, sauces
      3. All liquids in the home can be packed in the bathroom ex: shampoo, conditioner, perfumes
      4. Make sure liquids packed in the home are stood upright and are not packed with anything that they could ruin if the box tips or spills
      5. Please note that you are allowed to skip packing anything that you think could end up breaking that includes liquids ex: snow globes
    12. Tip #13 – If it’s broke, don’t pack
      1. If a breakable items is already broke prior to us coming upon it
        1. Take a picture and send this photo to the office, specifying that it was broken upon finding
        2. Find the client and show the item to the client
        3. Let the client know that you notified the office it was broken upon finding as well
        4. Do not pack broken items, as they have a tendency to break more
      2. If we break an item during the packing process for any reason
        1. Take a picture and send this photo to the office, specifying that we accidentally broke it
        2. Find the client and show the item to the client
        3. Let the client know that you notified the office that we broke it while packing
        4. Do not pack broken items, as they have a tendency to break more

 

  1. Packing Quiz (develop 20 questions based on above info once you are done and focus on the most important things we want them to know)

Do we pack these items at Eight Days? YES/NO

  1. Oils and sauces and other liquids in the kitchen YES
  2. Gasoline NO
  3. Paint NO
  4. Shampoo and other bathroom liquids YES
  5. Broken dish that broke while we were wrapping it NO
  6. Broken vase that we found broke before starting to pack it NO
  7. Bed pillows in master bedroom YES
  8. Floor lamps NO
  9. TV still hanging on a wall mount NO
  10. Items over $1,000 NO
  11. Wedding ring NO
  12. Auto fluids in garage NO

True or False

  1. The first items we pack in a home are the picture frames and wall hangings.  FALSE
  2. Small boxes are for heavier objects and large boxes are for lighter boxes. TRUE
  3. We use mostly large boxes when packing. FALSE
  4. Ben’s Room – Bedding is a proper label for a box TRUE
  5. Ben’s Room is a proper label for a box FALSE
  6. Ben’s Room – Closet/Clothing is a proper label for a box TRUE
  7. For fragile items, crumple packing paper to use as cushioning for the bottom of a box before placing wrapped items in the box. TRUE
  8. Place the lightest items in the bottom of the box FALSE
  9. We tape up a generous amount of small and medium sized boxes before starting the packing process so the team can flow from room to room without stopping to tape as many boxes.  TRUE
  10. We like to spread everyone out throughout the house while packing. FALSE
  11. Everyone chooses an area to pack up one small area at a time. TRUE
  12. Set out multiple boxes in your area and group like-items together as you start pulling items to pack. TRUE
  13. We update the office as each room is completed throughout the packing process. TRUE
  14. Our goal is to pack up absolutely everything we can in their home, unless the client has specified for it not to be packed. TRUE
  15. Master Closet – Hers/Shorts is a proper label for a box TRUE
  16. Master Closet – His/Suit Jackets  is a proper label for a box TRUE
  17. Master Closet – Hers/Shoes is a proper label for a box TRUE
  18. Kitchen – Lower Cabinets/Pots/Pans TRUE
  19. Kitchen – Tupperware  is a proper label for a box TRUE
  20. Kitchen is a proper label for a box FALSE
  21. Kitchen – Upper Cabinets/Vases  is a proper label for a box TRUE
  22. Sara’s Room is a proper label for a box FALSE
  23. Living Room is a proper label for a box FALSE
  24. Kitchen – Appliances  is a proper label for a box TRUE